RAIN LEE PRODUCTIONS | EVENT MEDIA CHECKLIST
Version 1.0 | September 2026

BEFORE THE EVENT
[ ] Agree the event objective and intended audience for the final media.
[ ] Confirm date, venue, access, parking, permits and named contact.
[ ] Share the running order, key moments and must-have group photographs.
[ ] Identify people who should not be photographed or filmed.
[ ] Confirm consent arrangements, especially for children and private events.
[ ] Agree photography, video and livestream requirements separately.
[ ] Assign enough crew for simultaneous activities; one person cannot cover everything.
[ ] Confirm stage lighting, microphone feed and safe cable routes.
[ ] Plan for weather, power, connectivity and a backup recording method.
[ ] Agree deliverables, formats, captions, revisions and delivery dates.
[ ] Confirm music and artwork rights for publication.
[ ] Confirm scope, fees, travel, overtime and payment schedule in writing.

ON THE DAY
[ ] Arrive with time for setup and a sound/lighting test.
[ ] Check batteries, memory cards, audio levels, framing and recording.
[ ] Meet the event contact and check last-minute changes.
[ ] Capture venue, atmosphere, speakers, guests, key actions and details.
[ ] Check recordings during a break; protect files and equipment.
[ ] Get agreement before extending coverage beyond the booked hours.

AFTER THE EVENT
[ ] Back up files before formatting cards.
[ ] Select, edit and check names, captions and credits.
[ ] Send the agreed draft and collect one consolidated feedback list.
[ ] Deliver the agreed final formats via a private download link.
[ ] Confirm client receipt and retention period.
[ ] Request separate permission before using private work in a portfolio.

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Portfolio: https://media.rainleelj.com/
Contact: info@rainleelj.com
Copyright 2026 Rain Lee Productions. SSM: 202503255470 (003776107-M)
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